MINUTES OF THE REGULAR MEETING OF THE BOARD
OF LIBRARY TRUSTEES OF THE PALATINE PUBLIC LIBRARY DISTRICT, COOK COUNTY,
ILLINOIS HELD AT THE PALATINE PUBLIC LIBRARY, 700 N. NORTH COURT, PALATINE IN
SAID DISTRICT AT 7:11 P.M. ON SEPTEMBER 11, 2007
CALL TO ORDER
President
Barnes called the meeting to order at
ROLL CALL
Upon roll call,
Trustees Barnes, Heggem, Illian, Jensen, Salter, Schersten, and Thomas were physically present. Also in attendance were Library Director
Susan Strunk; Business Manager
Joyce Griffin; Staff
Member Gayla Swansen; and Marilyn Shidle, Friends of the Library.
APPROVAL OF MINUTES
Trustee
Salter moved, seconded by Trustee Jensen, to approve as amended the minutes of
the regular meeting of
AYE: Barnes,
Heggem, Jensen, Salter, Schersten, and Thomas
NAY: None
ABSTAIN: Illian
ABSENT: None
MOTION CARRIED.
TREASURER’S REPORT
Operating Fund Treasurer’s
Report and Warrant
Treasurer
Jensen moved, seconded by Trustee Illian, that the Operating Fund Treasurer’s
Report for the month ending
AYE: Barnes,
Heggem, Illian, Jensen, Salter, Schersten, and Thomas
NAY: None
ABSTAIN: None
ABSENT: None
MOTION CARRIED.
PRESIDENT’S
REPORT
Discussion
of Agenda
An
additional section for Unfinished Business will be added immediately after the
President’s Report. The Trustees will
discuss an item in the minutes of the last regular meeting, the “Report of Two
Trustees to Audit the Fiscal Year 2007-2007 Board Meeting Minutes”.
The
Trustees will consider the Public Services Monthly Report during the Director’s
Report.
The
Trustees will consider the approval of the Library’s Disaster Plan when the
meeting reconvenes after the Closed Session.
Correspondence
Director
Susan Strunk sent a note to express her appreciation for the reception.
Date,
Time, and Place of October Regular Meeting
The
Regular October Meeting will be held at the Freeman Road Branch on
UNFINISHED
BUSINESS
Report
of Two Trustees to Audit the Fiscal
Year
2006-2007 Board Meeting Minutes
During the last
regular meeting, Trustee Thomas reported that she completed her audit of the
fiscal year 2006-2007 Board meeting minutes.
Everything was in order.
Trustee
Heggem also completed her audit of the fiscal year 2006-2007 Board meeting
minutes. She stated that everything was
in order.
DIRECTOR’S
REPORT
Update
on Tax Levy
There
were no additional comments regarding the proposed tax levy.
Status
of Equal Employment
Maureen
Galvan is working on the Equal Employment Opportunity Report, which must be
submitted by the end of the month to the U.S. Equal Employment Opportunity
Commission.
Visit
by Representatives of Palatine’s
Director
Strunk and Trustee Heggem discussed the recent visit by representatives of
Palatine’s
Discussion
Regarding ILA Conference
Trustees
Jensen and Heggem discussed the upcoming ILA Conference.
Calendar
Business
Requiring Action
Approval of
Library’s Disaster Plan as a Working Document
Discussion
of this plan was previously tabled until later in the meeting.
Approval of Per Capita Grant Application
Director
Strunk discussed the proposed per capita grant application.
Trustee
Illian will try to attend the
Trustee
Illian moved, seconded by Trustee Jensen, to approve the per capita grant
application as presented. The results of
the roll call vote were:
AYE: Barnes,
Heggem, Illian, Jensen, Salter, Schersten, and Thomas
NAY: None
ABSTAIN: None
ABSENT: None
MOTION CARRIED.
Adoption of Budget and Appropriations
Ordinance
Information
was provided regarding the proposed budget and appropriations ordinance.
Trustee
Heggem moved, seconded by Trustee Illian, to adopt Ordinance No. 04-07, an
ordinance providing for budget and appropriations of Palatine Public Library
District,
AYE: Barnes,
Heggem, Illian, Jensen, Salter, Schersten, and Thomas
NAY: None
ABSTAIN: None
ABSENT: None
MOTION CARRIED.
Discussion
Regarding the Public Services Monthly Report
Director
Strunk will look into the decrease in the number of reserves at the Freeman
Road Branch.
There
has been a decrease in the number of hours worked by volunteers. The Trustees and Director Strunk discussed
the sharing of information regarding volunteer service.
FRIENDS
REPORT
Marilyn Shidle mentioned that Trustee Jill
Jensen has resigned from her position as Co-President of the Friends of the
Library.
The Friends of the Library Board met on
There are a large number of donations for
the October used book sale.
The Friends of the Library approved the
purchase of an Amigo scooter for the main library.
FOUNDATION
REPORT
The
Library Foundation Board met on
The
Library Foundation’s recent fund-raising auction was well attended. They sold all fourteen of the decorated
guitars that were on display throughout the district to promote the Summer
Reading Program.
Director
Strunk will meet with both the Chairman and the Vice-Chairman of the Library
Foundation Board.
NSLS REPRESENTATIVE
Trustee
Heggem discussed NSLS and other library related events.
Trustee
Thomas plans to attend a NSLS sponsored class on the Trustee/Director
Relationship.
ADJOURNMENT TO CLOSED SESSION
Trustee
Heggem moved, seconded by Trustee Jensen, to adjourn the meeting to closed
session at
AYE: Barnes,
Heggem, Illian, Jensen, Salter, Schersten, and Thomas
NAY: None
ABSTAIN: None
ABSENT: None
MOTION CARRIED.
RECONVENE TO PUBLIC SESSION
President Barnes reconvened the regular
meeting at 9:13 p.m.
APPROVAL OF LIBRARY’S
DISASTER PLAN AS WORKING DOCUMENT
Trustee Barnes moved, seconded by Trustee
Illian, to approve the Library’s disaster plan as a working document. The
results of the roll call vote were:
AYE: Barnes,
Heggem, Illian, Jensen, Salter, Schersten, and Thomas
NAY: None
ABSTAIN: None
ABSENT: None
MOTION CARRIED.
ADJOURNMENT
President Barnes adjourned the meeting at
9:18 p.m.
____________________ ____________________
President Secretary