MINUTES OF THE REGULAR MEETING OF THE BOARD
OF LIBRARY TRUSTEES OF THE PALATINE PUBLIC LIBRARY DISTRICT, COOK COUNTY,
ILLINOIS HELD AT THE FREEMAN ROAD BRANCH, 1262 FREEMAN ROAD, HOFFMAN ESTATES IN
SAID DISTRICT AT 7:00 P.M. ON OCTOBER 4, 2007
CALL TO ORDER
In
the absence of President Barnes, Vice President Heggem served as President Pro
Tempore and called the meeting to order at 7:00 p.m. Secretary Thomas was present.
ROLL CALL
Upon roll call,
Trustees Heggem, Illian, Jensen, Salter, and Thomas were physically present.
Also in attendance were Library Director Susan Strunk; Business Manager Joyce Griffin; Staff Members Sue
Breese and Gayla Swansen; and Marilyn Shidle, Friends of the Library.
APPROVAL OF MINUTES
Trustee
Salter moved, seconded by Trustee Illian, to approve as presented the minutes
of the public hearing of September 11, 2007, and to approve as corrected the
minutes of the regular meeting of September 11, 2007. The results of the roll call vote were:
AYE: Heggem,
Illian, Jensen, Salter, and Thomas
NAY: None
ABSTAIN: None
ABSENT: Barnes
and Schersten
MOTION CARRIED.
TREASURER’S REPORT
Operating Fund Treasurer’s
Report and Warrant
Treasurer
Jensen moved, seconded by Trustee Illian, that the Operating Fund Treasurer’s
Report for the month ending September 30, 2007, be received and filed for audit
and that Operating Fund Warrant #4 for the month of October 2007 in the amount
of $353,405.40 be approved and authorized for disbursement. The results of the roll
call vote were:
AYE: Heggem,
Illian, Jensen, Salter, and Thomas
NAY: None
ABSTAIN: None
ABSENT: Barnes
and Schersten
MOTION CARRIED.
Future
monthly financial reports will include the percentage of budgeted funds that
have been expended for each line item.
PRESIDENT’S
REPORT
Discussion
of Agenda
The
agenda will stand.
Correspondence
Director
Strunk mentioned a telephone call from a patron. The patron did not respond to the invitation
to either call back for a telephone conference or to attend this meeting to
discuss his concern(s).
DIRECTOR’S
REPORT
Discussion
Regarding the Public Services Monthly Report
Library
Director Strunk reported on her investigation of the decrease in the number of
reserves at the Freeman Road Branch.
If
a computer hold is placed for a location outside the main library building, the
request is credited to the main library.
Library Director Strunk believes that “holds filled” is the important
figure. System wide, the Library
District is in good shape in the provision of this service.
Patron
Email Notification
The
Trustees were informed about notification of our patrons of overdues, fines,
reserves, etc. by email, when an email address has been provided. Notification may also be sent by mail.
Trustees were invited to supply their email addresses for inclusion on their
patron record.
Update
on Tax Levy
Library
Director Strunk provided an update on the tax levy.
Library
Director Strunk distributed several documents regarding the long range planning
meeting on October 24, 2007.
Review
and Approval of Revised Appendix 14
Trustee
Illian moved, seconded by Trustee Jensen, to approve as revised Appendix 14 –
Schedule of Loan Periods, effective immediately. The results of the roll call vote were:
AYE: Heggem,
Illian, Jensen, Salter, and Thomas
NAY: None
ABSTAIN: None
ABSENT: Barnes
and Schersten
MOTION CARRIED.
Proposed
New Policy for Computer-Use-Only Cards
Trustee
Salter moved, seconded by Trustee Heggem, to approve 7 B. – the proposed new policy for
computer-use-only cards, effective immediately.
The results of the roll call vote were:
AYE: Heggem,
Illian, Jensen, Salter, and Thomas
NAY: None
ABSTAIN: None
ABSENT: Barnes
and Schersten
MOTION CARRIED.
Proposed
New Bylaws Amendment for Electronic Attendance
at
Board Meetings
During
the next regular meeting, the Trustees will consider the proposal for a Bylaws
amendment regarding electronic attendance during meetings. Library Director
Strunk provided information for review.
Calendar
October 9-12, 2007
October 19-21,
2007 Friends Used Book
October 24, 2007 Library Board special meeting for long range
planning, 6:00 p.m. at the Main Library
November 5, 2007 Library Foundation Board meeting, 8:00 a.m.
at the Main Library
November 7, 2007 Friends Board meeting, 7:00 p.m. at the Main
Library
November 14, 2007 Regular meeting of the Library Board of
Trustees, 7:00 p.m. at the Main Library
November 22, 2007 Library closed for Thanksgiving Holiday
FRIENDS
REPORT
Bob Hamlin and Tom Digan will Co-Chair the Friends
of the Library.
There are a large number of donations for
the October used book sale.
Gift quality books will be sold during the
Holiday Sale on November 16, 17, and 18, 2007.
The Friends of the Library recently sent out
a Newsletter to their members.
Director Strunk expressed appreciation to
the Friends for their gift of an Amigo scooter for the main library.
Marilyn Shidle said that she appreciates the
plaque that is displayed at the newly renovated Freeman Road Branch. It mentions the contributions of the Friends
of the Library.
FOUNDATION
REPORT
The
Library Foundation Board met September 17, 2007 and discussed possible fundraisers.
Perhaps
both the Friends of the Library and the Library Foundation will contribute
funds to purchase a new exterior sign for the library.
An
effort will be made to recruit additional members.
NSLS REPRESENTATIVE
Trustee
Heggem discussed NSLS and other library related events.
UNFINISHED BUSINESS
None.
NEW BUSINESS
Comment by a Trustee
Trustee
Thomas will notify President Barnes that she will not attend the next regular
meeting. President Barnes will need to
appoint a Secretary Pro Tempore.
ADJOURNMENT
Vice-president
Heggem adjourned the meeting at 8:26 p.m.
____________________ ___________________
President Secretary