MINUTES OF THE REGULAR MEETING OF THE BOARD
OF LIBRARY TRUSTEES OF THE PALATINE PUBLIC LIBRARY DISTRICT, COOK COUNTY,
ILLINOIS HELD AT THE PALATINE PUBLIC LIBRARY, 700 N. NORTH COURT, PALATINE IN
SAID DISTRICT AT 7:00 P.M. ON NOVEMBER 14, 2007
CALL TO ORDER
President
Barnes called the meeting to order at 7:00 p.m.
In the absence of Secretary Thomas, Trustee Schersten served as
Secretary Pro Tempore.
ROLL CALL
Upon
roll call, Trustees Barnes, Heggem, Illian, Jensen, Salter, and Schersten were
physically present. Also in attendance
were Library Director Susan Strunk; Business Manager Joyce Griffin; Staff
Members Gayla Swansen and Sue Breese; Michael Ewert, Julia Seidel, and Mike
Noffert, of Arthur J. Gallagher Risk Management Services, Inc.; and David
Zuckert, library patron and former trustee.
APPROVAL OF PROPOSED BY-LAW REGARDING
TRUSTEE ELECTRONIC ATTENDANCE AT MEETINGS
President
Barnes announced that this agenda item will be considered later in the meeting.
APPROVAL OF MINUTES
Trustee Schersten moved, seconded by Trustee
Salter, to approve as presented the minutes of the special meeting of June 1,
2007, the regular meeting of October 4, 2007, and the special meeting of
October 24, 2007. The results of the
roll call vote were:
AYE: Barnes,
Heggem, Illian, Jensen, Salter, and Schersten
NAY: None
ABSTAIN: None
ABSENT: Thomas
MOTION CARRIED.
TREASURER’S REPORT
Operating Fund Treasurer’s
Report and Warrant
Treasurer
Jensen moved, seconded by Trustee Illian, that the Operating Fund Treasurer’s
Report for the month ending October 31, 2007, be received and filed for audit
and that Operating Fund Warrant #5 for the month of November 2007 in the amount
of $2,075,414.68 be approved and authorized for disbursement. The
results of the roll call vote were:
AYE: Barnes,
Heggem, Illian, Jensen, Salter, and Schersten
NAY: None
ABSTAIN: None
ABSENT: Thomas
MOTION CARRIED.
DIRECTOR’S
REPORT
Presentation
of Insurance Package
Representatives
of Arthur J. Gallagher Risk
Management Services, Inc. presented the proposed insurance package.
Adoption
of Insurance Package
Trustee
Salter moved, seconded by Trustee Jensen, to adopt the proposal of insurance as
presented by Arthur J. Gallagher Risk Management Services, Inc., for coverage
effective December 1, 2007, at a cost not to exceed $70,914.00, selecting the
Commercial Package including TRIA, Umbrella Liability, including TRIA, and Workers’
Compensation, except that the Library Director shall be authorized to increase
the vehicle deductible, at her discretion.
The results of the roll call vote were:
AYE: Jensen
and Salter
NAY: Barnes
and Heggem
ABSTAIN: Illian
and Schersten
ABSENT: Thomas
MOTION DEFEATED.
Trustee
Salter moved, seconded by Trustee Jensen, to adopt the proposal of insurance as
presented by Arthur J. Gallagher Risk Management Services, Inc., for coverage
effective December 1, 2007, at a cost not to exceed $82,139.00, selecting the
Commercial Package including TRIA, Umbrella Liability, including TRIA, and Workers’
Compensation, except that the D & O coverage shall be changed to
$7,000,000.00 and that the Library Director shall be authorized to increase the
vehicle deductible, at her discretion.
The results of the roll call vote were:
AYE: Barnes,
Heggem, Jensen, Salter, and Schersten
NAY: None
ABSTAIN: Illian
ABSENT: Thomas
MOTION CARRIED.
The
board expressed appreciation to David Zuckert for his insurance expertise and
interest.
APPROVAL OF PROPOSED BY-LAW REGARDING
TRUSTEE ELECTRONIC ATTENDANCE AT MEETINGS
Trustee
Heggem moved, seconded by Trustee Illian, to approve proposed by-law Section IV
– 5, entitled Electronic Attendance at Meetings, effective immediately. The results of the roll call vote were:
AYE: Barnes,
Heggem, Illian, Jensen, Salter, and Schersten
NAY: None
ABSTAIN: None
ABSENT: Thomas
MOTION CARRIED.
PRESIDENT’S
REPORT
Correspondence
The
Library District will be well represented during the roundtable discussions at
the December 5, 2007, Community Night, at
Approval of
Trustee
Schersten moved, seconded by Trustee Salter, to approve as presented the Long
Range Plan, dated October 24, 2007. The
results of the roll call vote were:
AYE: Barnes,
Heggem, Illian, Jensen, Salter, and Schersten
NAY: None
ABSTAIN: None
ABSENT: Thomas
MOTION CARRIED.
DIRECTOR’S
REPORT
Feedback
from the Community
Library
Director Strunk relayed favorable comments that were made about the Library
District during
Grant Application
The
Library District will apply for a Lead the Way Grant that recognizes libraries
that serve the underserved.
Library District’s Board Room
Trustee
Thomas and Library Director Strunk are still investigating possible options to
better direct sound in the Library District’s Board Room.
Audit Report
Library
Director Strunk distributed copies of Palatine Public Library District’s Financial
Statements with Supplementary Information for the year ended June 30, 2007.
Ordinance No. 5-07
Trustee
Heggem moved, seconded by Trustee Jensen, to adopt as presented Ordinance No.
5-07, entitled “Ordinance Levying and Assessing Taxes of Palatine Public
Library District,
AYE: Barnes,
Heggem, Illian, Jensen, Salter, and Schersten
NAY: None
ABSTAIN: None
ABSENT: Thomas
MOTION CARRIED.
NSLS
Library Director Strunk discussed the NSLS
Professional Development Programs. She
also reviewed the Library District’s Annual Member Report Card.
Calendar
November 2007
November 16, 17,
18 Friends sale of gift-quality
books at the Main Library
November 22 Library closed for
Thanksgiving Day
November 27 Winter 2007/2008
Newsletter mailed
December 2007
December 12 Regular meeting of the
Library Board of Trustees, 7:00 p.m., at the Main Library
December 24 , 25 Library closed for Christmas
Holiday
FRIENDS
REPORT
Friends of the Library earned approximately
$14,000.00 during their recent used book sale.
Gift quality books will be sold during the
Holiday Sale on November 16, 17, and 18, 2007.
Library Director Strunk mentioned the names
of the new members of the Friends of the Library Board.
FOUNDATION
REPORT
Donna Thomas is now the Secretary of the
Library Foundation Board.
Library Director Strunk discussed upcoming
fund raising events.
NSLS REPRESENTATIVE
Trustee
Heggem discussed NSLS and other library related events.
UNFINISHED BUSINESS
None.
NEW BUSINESS
Report on a Discussion
Regarding the Historic Preservation District
Trustee
Heggem represented the Library District during the recent discussion on the
Historic Preservation District. There is
no funding for this State of
Meeting with a
Trustees Barnes
and Heggem met with the Superintendent Search Consultant for Community Consolidated
School District 15.
ADJOURNMENT
President Barnes adjourned the meeting at 9:28 p.m.
____________________ ___________________
President Secretary