MINUTES OF THE REGULAR MEETING OF THE BOARD
OF LIBRARY TRUSTEES OF THE PALATINE PUBLIC LIBRARY DISTRICT, COOK COUNTY,
ILLINOIS HELD AT THE PALATINE PUBLIC LIBRARY, 700 N. NORTH COURT, PALATINE IN
SAID DISTRICT AT 7:00 P.M. ON JULY 11, 2007
CALL TO ORDER
President
Barnes called the meeting to order at
ROLL CALL
Upon roll call,
Trustees Barnes, Heggem, Illian, Jensen, Salter, Schersten, and Thomas were physically
present. Also in attendance were Library
Director Susan Strunk; Popular Materials Department and Freeman Road Branch
Manager Gayla Swansen; Business
Manager Joyce Griffin; Staff Members Dee Dee Cahill and Sue Breese; and
Richard Beals, Palatine resident.
APPROVAL OF MINUTES
Trustee
Salter moved, seconded by Trustee Schersten, to approve as presented the
minutes of the Compensation Committee meeting of
AYE: Barnes,
Heggem, Illian, Jensen, Salter, Schersten, and Thomas
NAY: None
ABSTAIN: None
ABSENT: None
MOTION CARRIED.
TREASURER’S REPORT
Operating Fund Treasurer’s
Report and Warrant
Treasurer
Jensen moved, seconded by Trustee Illian, that the Operating Fund Treasurer’s
Report for the month ending
AYE: Barnes,
Heggem, Illian, Jensen, Salter, Schersten, and Thomas
NAY: None
ABSTAIN: None
ABSENT: None
MOTION CARRIED.
Trustee
Salter asked the Trustees to make a mental note to discuss Budget line item
5210, which pertains to the Reserve Fund transfer, during a future meeting.
PRESIDENT’S
REPORT
Introduction
and Welcome of Library Director
President
Barnes introduced and welcomed the new Library Director Susan Strunk.
President
Barnes expressed her appreciation to Richard Beals for his efforts as a member
of the Search Committee.
Agenda
Two
items were added to this evening’s agenda, under the heading, New Business:
v Discussion
regarding tentative plans to take Performing
Interim Director Cheryl Isom to lunch.
v The taking of Trustee
photographs for new employees’ orientation meetings.
Correspondence
The
State Library now requires all libraries that apply for a per capita grant to
submit a disaster plan. The Library District’s
plan is nearing completion.
A
letter was received from Palatine Village Clerk Marge Duer, acknowledging that Trustees
Barnes and Heggem represented the Library District during a recent Farmer’s
Market event in
Audience
Comments
Palatine
resident and patron Beals made a suggestion regarding what could be done to
improve the acoustics of the
Rennack/McElroy Room. Trustee Thomas will report on some available
options.
Representation
at Library Foundation Board Meetings
Upon review of
the Library Foundation’s Bylaws, President Barnes determined that this document
calls for the Library Director, the President of the Board of Library Trustees,
and the Friends of the Library Designee to hold permanent official voting seats
on the Foundation’s Board. The next Foundation
meeting is scheduled for
The Library
Foundation will set a date for a special fund raising event in the near future,
during which it will auction the guitars that have been on display throughout
the District to promote the Summer Reading Club.
Representation
at Friends of the Library Board Meetings
President Barnes
requested a copy of the Bylaws of the Friends of the Library. Their next board meeting is scheduled for
The Friends of
the Library will hold a Special Book Sale on August 25, and 26, 2007. They are considering whether to hold a
Fiction Book Sale on the day of the reception for the new Library Director.
Appointment
of Two Trustees to Audit
the
FY 2006-2007 Board Meeting Minutes
Trustees
Salter and Thomas will audit the fiscal year 2006-2007 board meeting minutes.
Request
for Board Input on FY 2007-2008 Administrative Goals
Trustees
should submit additional fiscal year 2007-2008 administrative goals by
Date
for Budget and Appropriations Ordinance
Hearing
and September Regular Board Meeting
The
date of both the Budget and Appropriations Ordinance Hearing and the September
regular meeting will be moved to
Date
and Location of the October Regular Board Meeting
The
date of the October regular meeting will stand at
DIRECTOR’S REPORT
Discussion and Approval of
Trustee
Salter moved, seconded by Trustee Jensen, to approve the Long Range Plan, as
revised. Results of the roll call vote
were:
AYE: Barnes,
Heggem, Illian, Jensen, Salter, Schersten, and Thomas
NAY: None
ABSTAIN: None
ABSENT: None
MOTION CARRIED.
During
late October or early November, the Trustees will schedule an additional Long
Range Planning Meeting, during which they will work on a plan for an extended
number of years.
Approval of End of Fiscal
Year Financial Statement
Trustee
Salter moved, seconded by Trustee Schersten, to accept the End of the Fiscal
Year Financial Statement, for the period of
AYE: Barnes,
Heggem, Illian, Jensen, Salter, Schersten, and Thomas
NAY: None
ABSTAIN: None
ABSENT: None
MOTION CARRIED.
Calendar
August 25 and
COMMITTEE TO REVIEW CLOSED SESSION MINUTES
Committee Report and
Recommendation
Trustee
Jensen moved, seconded by Trustee Illian, to approve the recommendation of the
Committee to Review Closed Session Minutes to open the following closed session
minutes for public viewing:
May
30, –
Results
of the roll call vote were:
AYE: Barnes,
Heggem, Illian, Jensen, Salter, Schersten, and Thomas
NAY: None
ABSTAIN: None
ABSENT: None
MOTION CARRIED.
Trustee
Illian moved, seconded by Trustee Salter, that the Board Secretary shall retain
the following list of verbatim audiotapes:
May
30, –
Results
of the roll call vote were:
AYE: Barnes,
Heggem, Illian, Jensen, Salter, Schersten, and Thomas
NAY: None
ABSTAIN: None
ABSENT: None
MOTION CARRIED.
POLICY
COMMITTEE
Proposed
Policy Manual Appendix 14 (Loan Periods)
Trustee
Heggem moved, seconded by Trustee Illian, to approve Appendix 14 – Schedule of
Loan Periods, effective
AYE: Barnes,
Heggem, Illian, Jensen, Salter, Schersten, and Thomas
NAY: None
ABSTAIN: None
ABSENT: None
MOTION CARRIED.
Report
on Computer-Use-Only Library Card Beta Test
The
Policy Committee recommends the continuation of the computer-use-only library
card beta test. To date, thirteen cards
of this type have been issued.
NSLS REPRESENTATIVE
Trustee
Heggem discussed NSLS related events.
UNFINISHED BUSINESS
None.
NEW BUSINESS
The
tentative date of the thank you luncheon with Interim Director Cheryl Isom is
On
During
the next meeting, photographs will be taken of some of the Trustees to be used
for upcoming orientations for new employees.
ADJOURNMENT
President
Barnes adjourned the meeting at
____________________ ____________________
President Secretary