MINUTES OF THE REGULAR MEETING OF THE BOARD
OF LIBRARY TRUSTEES OF THE PALATINE PUBLIC LIBRARY DISTRICT, COOK COUNTY,
ILLINOIS HELD AT THE PALATINE PUBLIC LIBRARY, 700 N. NORTH COURT, PALATINE IN
SAID DISTRICT AT 7:00 P.M. ON AUGUST 8, 2007
CALL TO ORDER
President
Barnes called the meeting to order at
ROLL CALL
Upon roll call,
Trustees Barnes, Heggem, Illian, Jensen, and Schersten were physically
present. Trustee Thomas arrived at
APPROVAL OF MINUTES
Trustee
Heggem moved, seconded by Trustee Jensen, to approve as amended the minutes of
the special meeting of
AYE: Barnes,
Heggem, Illian, Jensen, Schersten, and Thomas
NAY: None
ABSTAIN: None
ABSENT: Salter
MOTION CARRIED.
The minutes of the special meeting of
Trustee
Jensen moved, seconded by Trustee Barnes, to approve as presented the minutes
of the
AYE: Barnes,
Heggem, Jensen, Schersten, and Thomas
NAY: None
ABSTAIN: Illian
ABSENT: Salter
MOTION CARRIED.
Trustee
Schersten moved, seconded by Trustee Jensen, to approve as presented the
minutes of the regular meeting of
AYE: Barnes,
Heggem, Illian, Jensen, Schersten, and Thomas
NAY: None
ABSTAIN: None
ABSENT: Salter
MOTION CARRIED.
Trustee Heggem suggested that the Library
District could quickly discern which sets of minutes have or have not been
released to the public record if the Board Secretary maintained a folder
containing the date and topic of each set of minutes. The Secretary could then note the date that
the minutes were released to the public record.
TREASURER’S REPORT
Operating Fund Treasurer’s
Report and Warrant
Treasurer
Jensen moved, seconded by Trustee Illian that the Operating Fund Treasurer’s
Report for the month ending
AYE: Barnes,
Heggem, Illian, Jensen, Schersten, and Thomas
NAY: None
ABSTAIN: None
ABSENT: Salter
MOTION CARRIED.
PRESIDENT’S
REPORT
Agenda
There
were no changes to this evening’s agenda.
Correspondence
A
District resident complained to President Barnes after he was not allowed to
use the computers because he does not have a library card.
A
note will be placed on our website regarding the value of a library card.
Attendee
Comments to Board
Marilyn
Shidle mentioned the following events:
Reception
for the New Library Director
Trustee
Heggem reviewed the plans for the Reception for New Library Director Susan
Strunk.
Date
for
The
long range planning meeting will be held on
Report
of Two Trustees to Audit the Fiscal
Year
2006-2007 Board Meeting Minutes
Trustee Thomas completed
her audit of the fiscal year 2006-2007 Board meeting minutes. She stated that everything is in order.
President
Barnes will telephone Trustee Salter to ascertain whether he will be able to
complete the audit of these minutes. If
he is not able to do so, Trustee Heggem will perform the audit.
DIRECTOR’S REPORT
Update on Budget and
Appropriations Ordinance
Director Strunk
provided an update on the Budget and Appropriations Ordinance. She plans to do some analysis of the numbers.
Calendar
Replacement of Snow Melt
Boiler
Director
Strunk will arrange to have the snow melt boiler replaced by IPS, at a cost of
$17,000. This cost will be paid from the
Special Reserve Fund.
Transfer
of Cash to the Special Reserve Fund
Trustee
Heggem moved, seconded by Trustee Jensen, to transfer $400,000 from the
Corporate Fund to the Special Reserve Fund.
The results of the roll call vote were:
AYE: Barnes,
Heggem, Illian, Jensen, Schersten, and Thomas
NAY: None
ABSTAIN: None
ABSENT: Salter
MOTION CARRIED.
Approve
Certification of Annual Report to the State Library
Trustee
Illian moved, seconded by Trustee Jensen, to approve certification of the Illinois
Public Library Annual Report as revised to the State Library per 75 ILCS
16/30-65. The results of the roll call
vote were:
AYE: Barnes,
Heggem, Illian, Jensen, Schersten, and Thomas
NAY: None
ABSTAIN: None
ABSENT: Salter
MOTION CARRIED.
FRIENDS
REPORT
Marilyn Shidle deferred to Trustee Jensen.
Trustee Jensen mentioned that the Friends of
the Library have received a large number of donations for the October used book
sale.
FOUNDATION
REPORT
Director
Strunk will attend and report on the
NSLS REPRESENTATIVE
Trustee
Heggem discussed NSLS related events.
ADJOURNMENT TO CLOSED SESSION
President
Barnes moved, seconded by Trustee Schersten, to adjourn the meeting to closed
session at
The
results of the roll call vote were:
AYE: Barnes,
Heggem, Illian, Jensen, Schersten, Thomas
NAY: None
ABSTAIN: None
ABSENT: Salter
MOTION CARRIED.
RECONVENE TO PUBLIC SESSION
President Barnes reconvened the regular
meeting at
ADJOURNMENT
President Barnes adjourned the meeting at
____________________ ____________________
President Secretary