MINUTES OF THE REGULAR MEETING OF THE BOARD OF LIBRARY TRUSTEES OF THE PALATINE PUBLIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS HELD AT THE PALATINE PUBLIC LIBRARY, 700 N. NORTH COURT, PALATINE IN SAID DISTRICT AT 7:00 P.M. ON APRIL 11, 2007

CALL TO ORDER

President Salter called the meeting to order at 7:00 p.m. Secretary Schersten was present.

ROLL CALL

HHUpon roll call, Trustees Barnes, Beals, Heggem, Illian, Salter, Schersten, and Zuckert were physically present. Also in attendance were Marcy Rodriguez, Outreach and Popular Services Assistant Director; Human Resources Manager Maureen Galvan; Popular Materials Department and Freeman Road Branch Manager Gayla Swansen; Business Manager Joyce Griffin; Staff Member Sue Breese; and candidate for election to the Library Board of Trustees Jill Jensen.

APPROVAL OF MINUTES

Trustee Heggem moved, seconded by Trustee Zuckert, to approve as presented minutes of both the regular meeting of March 14, 2007, and the special meeting of March 1, 2007, and to approve as corrected minutes of the special meeting of March 22, 2007. The results of the roll call vote were:

AYE: Barnes, Beals, Heggem, Illian, Salter, Schersten, and Zuckert

NAY: None

ABSTAIN: None

ABSENT: None

MOTION CARRIED.

TREASURER’S REPORT

Operating Fund Treasurer’s Report and Warrant

Trustee Illian moved, seconded by Trustee Salter, that Operating Fund Treasurer’s Report for the month ending March 31, 2007, be received and filed for audit and that Operating Fund Warrant #10 for the month of April 2007 in the amount of $404,674.94 be approved and authorized for disbursement.

Trustee Barnes moved, seconded by Trustee Heggem, to amend the motion by removing the $3,853.43 payment to Kepner & Associates from this warrant, making the approved total $400,821.51. The results of the roll call vote on the amendment were:

AYE: Barnes, Beals, Heggem, Illian, Salter, and Schersten

NAY: Zuckert

ABSTAIN: None

ABSENT: None

MOTION CARRIED.

The results of the roll call vote on the amended motion were:

AYE: Beals, Heggem, Illian, Salter, and Schersten

NAY: Barnes and Zuckert

ABSTAIN: None

ABSENT: None

MOTION CARRIED.

Trustee Barnes objected to the fact that the audio visual material line item is over the budgeted amount. She believes that many line items in this year’s working budget require adjustment.

Interim Director Isom will make a recommendation regarding how to control expenditures for audio visual materials for the remainder of the fiscal year, while meeting the needs of the patrons.

PRESIDENT’S REPORT

Correspondence

None.

Appointment of Compensation Committee

Trustees Heggem and Salter will serve on the Compensation Committee.

Appointment of Staff Representative to the Office Park Board

Interim Director Isom will select the District’s Staff Representative to the Office Park Board. This representative will report back to the Board of Trustees.

Long Range Planning Retreat

The Board of Library Trustees will meet on May 2, 2007, at 6:00 p.m. to discuss long range planning.

DIRECTOR’S REPORT

Freeman Road Branch

Gayla Swansen provided an update regarding plans for the refurbishment of the Freeman Road Branch. This facility will be closed from April 28, 2007, through May 7, 2007.

First Bank Drive Repairs

During late August or early September of 2007, a project will begin to install replacement curbs and to resurface First Bank Drive, between US-14 and Hicks Road. Two-way traffic is scheduled to be maintained during the course of construction.

As plans are finalized and the schedule is established, Matthew Barry, Assistant Village Engineer, will forward more details to Interim Director Isom.

First Bank Drive Lighting Improvement

This month, a project will begin to install a new lighting system along first Bank Drive, North Court, and West Court. The following are Mr. Barry’s responses to Interim Director Isom’s questions:

v Will North Court be closed to traffic during the upgrade?

Mr. Barry does not anticipate closing the roadways during the installation of the new lighting facility. However, there is always some level of unknown with below ground construction. North Court is wide, so he feels confident that two-way traffic will be maintained with lane constrictions during the installation.

v How long will North Court be without street lighting during this project?

The Village is aiming for as short a time as possible without lighting. The facility in place was installed privately, and the Village has limited information on the alignment and profile of the subsurface equipment. The Village is cautiously optimistic that the new system can be installed without taking the existing lighting out of service. That being noted, it is possible that the existing facility may present conflicts requiring disconnection for safety and cost concerns. If the existing facility is de-energized, the Village will work with Commonwealth Edison to energize the new system promptly.

Summer Reading Club

The theme for this year’s Summer Reading Club is “Rock and Read”. Local businesses will have the opportunity to display decorated guitars to promote this program.

An update on the Summer Reading Club will be on the agenda for the next regular meeting.

HHCalendar

April 17, 2007 Trustee Election

April 30, 2007 Last day to file Statement of Economic

Interests with the County Clerk

May 2, 2007 Long Range Planning Meeting

May 9, 2007 Board Meeting

May 21, 2007 Newly elected Trustees will hold office beginning on this day

June 13, 2007 Board Meeting

June 29, 2007 Last day for Incumbents and new Trustees

to take the oath of office and conduct an organizational meeting

July 11, 2007 Board Meeting

BUDGET COMMITTEE

Fiscal Year 2006-2007 Working Budget: AV Expenses

There were no additional comments.

Fiscal Year 2007-2008 Working Budget

The Budget Committee will meet on April 25, 2007, to discuss the 2007-2008 Working Budget.

SEARCH COMMITTEE

Trustee Barnes provided an update on the activities of the Search Committee.

The Budget Committee will need to know the travel budget for candidates for the Director’s position.

NSLS REPRESENTATIVE

Trustee Heggem discussed NSLS and library related events.

FRIENDS REPRESENTATIVE

Because of few book donations, it is very possible that the June book sale will be cancelled. If this happens, patrons will be notified through the May Newsletter.

No objections were voiced regarding the Friends’ plans to use two new burgundy colored book carts in the lobby of the main library building. One will display used books for sale and the other will display bags of romance books for sale.

FOUNDATION REPRESENTATIVE

Trustee Barnes reviewed the March 19, 2007, meeting of the Library Foundation.

UNFINISHED BUSINESS

None.

NEW BUSINESS

House Bill 1727

Trustee Heggem expressed her opinion that there should be an article in the next Newsletter regarding proposed House Bill 1727, which mandates installation of internet filters on all public and school library computers. The District is not in favor of this bill.

Trustee Heggem suggested inclusion of an article in the next Newsletter describing what the District is doing to promote internet safety.

Fourth of July Parade

Karen Couch will submit the District’s application for participation in Palatine’s Fourth of July Parade on June 30, 2007.

Cinco de Mayo

Trustee Heggem discussed the May 3, 2007, Cinco de Mayo event. Marcy Rodriguez will email related information to the Trustees.

ADJOURNMENT TO EXECUTIVE SESSION

President Salter moved, seconded by Trustee Zuckert to adjourn to executive session at 9:35 p.m., for the purpose of deliberations concerning salary schedules for one or more classes of employees. The results of the roll call vote were:

AYE: Barnes, Beals, Heggem, Illian, Salter, Schersten

and Zuckert

NAY: None

ABSTAIN: None

ABSENT: None

MOTION CARRIED.

RECONVENE TO PUBLIC SESSION

President Salter reconvened the regular meeting at 10:10 p.m.

ADJOURNMENT

President Salter adjourned the meeting at 10:11 p.m.

____________________ ____________________

President Secretary