MINUTES OF THE REGULAR MEETING OF THE BOARD OF LIBRARY TRUSTEES OF THE PALATINE PUBLIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS HELD AT THE PALATINE PUBLIC LIBRARY, 700 N. NORTH COURT, PALATINE IN SAID DISTRICT AT 7:00 P.M. ON FEBRUARY 8, 2006

 

 

CALL TO ORDER

 

President Salter called the meeting to order at 7:00 p.m.  Secretary Schersten was present.

 

 

ROLL CALL

 

HHUpon roll call, Trustees Barnes, Heggem, Illian, Salter, Schersten, and Zuckert were present.  Also in attendance were Director Dan Armstrong, Assistant Director for Outreach and Popular Services Mary Beth Campe, Business Manager Joyce Griffin, and Staff Member Sue Breese.

 

 

APPROVAL OF MINUTES

 

Trustee Illian moved, seconded by Trustee Barnes, to approve as corrected the minutes of the regular meeting of January 11, 2006, and to approve as presented the minutes of the special meeting of January 24, 2006.  The results of the roll call vote were:

 

AYE:               Barnes, Heggem, Illian, Salter, Schersten, and Zuckert

 

NAY:              None

 

ABSTAIN:    None

 

ABSENT:      Kabarec

 

                        MOTION CARRIED.

 

 

TREASURER’S REPORT

 

Operating Fund Treasurer’s Report and Warrant

 

Treasurer Illian moved, seconded by Trustee Schersten, that the Operating Fund Treasurer’s Report for the month ending January 31, 2006, be received and filed for audit and that Operating Fund Warrant #8 for the month of February 2006 in the amount of $354,954.34 be approved and authorized for disbursement.  The results of the roll call vote were:

 

AYE:               Barnes, Heggem, Illian, Salter, Schersten, and Zuckert

 

NAY:              None

 

ABSTAIN:    None

 

ABSENT:      Kabarec

 

MOTION CARRIED.

 

 

PRESIDENT’S REPORT

 

Correspondence

 

Director Armstrong will respond to a letter from Mr. Hoffman, who expressed his concerns regarding a fine.

 

Report of Trustees Appointed to Inventory Lock Box

 

Trustees Heggem and Salter reviewed the inventory of items in the lock box.

 

Report of Trustees Appointed to Review Executive Session Minutes

 

Trustees Illian and Salter completed their review of the executive session minutes.  Because of the ongoing need for confidentiality, they recommend that the following minutes and verbatim tapes remain sealed:

 

June 9, 2004

July 14, 2004

August 11, 2004

October 30, 2004

December 8, 2004

April 13, 2005

May 11, 2005

July 13, 2005

August 10, 2005

August 24, 2005

September 14, 2005

October 13, 2005

November 5, 2005

November 9, 2005

December 14, 2005

 

 

DIRECTOR’S REPORT

HH

HVAC Update

 

Director Armstrong delivered a report on the HVAC project.

 

Building Appraisal Update

 

Director Armstrong provided information on the building appraisal.

 

Inventory Update

 

Director Armstrong furnished an update on the Library’s inventory.

 

Automation Update

 

Director Armstrong provided an automation update.

 

Calendar

 

February 20, 2006                 NSLS Legislative Breakfast

February 28, 2006                 Special Board Meeting

March 8, 2006                        Board Meeting

March 17, 2006                      NSLS Annual Banquet

March 18, 2006                      Mid-Range Planning Session

April 12, 2006                        Board Meeting

 

 

POLICY COMMITTEE

 

Review of Policies Concerning Selection of Materials

and the Use of Library Materials and Facilities

 

During the February 28, 2006, Special Meeting, the Policy Committee will present a resolution to reaffirm our existing policies pertaining to the selection of materials and the use of library materials and facilities.

Other Policies

 

During the next meeting, the Policy Committee will present a list of the items it would like to address.

 

The Policy Committee will consider how the Palatine Opportunity Center’s procedures relate to our privacy policy.  They will also consider our policies regarding the use of internet stations.

 

 

NSLS REPRESENTATIVE

 

Trustee Heggem discussed several events pertaining to library business. 

 

 

FRIENDS REPRESENTATIVE

 

The Friends of the Library held a romance book sale on February 3, 4, and 5, 2006. The regular book sale is scheduled for February 18, 19, and 20, 2006.

 

Director Armstrong discussed possible memorials for Betsy Knight.

 

 

FOUNDATION REPRESENTATIVE

 

The Library Foundation allocated $2,000.00 for literacy materials relating to English as a second language.  The materials have been placed on our shelves.

 

 

UNFINISHED BUSINESS

 

None.

 

 

NEW BUSINESS

 

None.

 

 

ADJOURNMENT TO EXECUTIVE SESSION

 

Trustee Salter moved, seconded by Trustee Illian, to adjourn to executive session at 8:22 p.m., for the purpose of discussing the purchase or lease of real property. 

The results of the roll call vote were:

 

AYE:               Barnes, Heggem, Illian, Salter, Schersten, and Zuckert

 

NAY:              None

 

ABSTAIN:    None

 

ABSENT:      Kabarec

 

MOTION CARRIED.

 

 

RECONVENE TO PUBLIC SESSION

 

President Salter reconvened the regular meeting at 9:15 p.m.

 

 

DISCUSSION ON CONFIDENTIALITY

 

After some discussion on the continued need for confidentiality, Trustees Heggem and Salter, who had examined the contents of the lock box, reaffirmed their recommendation that all written minutes and verbatim tapes of PPLD Executive Sessions since June 9, 2004, not become part of the public record at this time.

 

ADJOURNMENT

 

President Salter adjourned the meeting at 9:30 p.m.

 

 

 

 

 

 

____________________                                                        ____________________

President                                                                               Secretary