MINUTES OF THE REGULAR MEETING OF THE BOARD OF LIBRARY TRUSTEES OF THE PALATINE PUBLIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS HELD AT THE PALATINE PUBLIC LIBRARY, 700 N. NORTH COURT, PALATINE IN SAID DISTRICT AT 7:00 P.M. ON APRIL 12, 2006

 

 

CALL TO ORDER

 

In the absence of President Salter, Vice President Kabarec served as Acting President.  She called the meeting to order at 7:00 p.m.  Secretary Schersten was present.

 

 

ROLL CALL

 

HHUpon roll call, Trustees Barnes, Heggem, Illian, Kabarec, Schersten, and Zuckert were present.  Also in attendance were Director Dan Armstrong, Assistant Director for Outreach and Popular Services Mary Beth Campe, Business Manager Joyce Griffin, and Staff Member Sue Breese.

 

 

APPROVAL OF MINUTES

 

Trustee Schersten moved, seconded by Trustee Zuckert, to approve as presented the minutes of both the special meeting of February 28, 2006, and the regular meeting of March 8, 2006, and to approve as corrected the minutes of the special meeting of March 18, 2006.  The results of the roll call vote were:

 

AYE:               Barnes, Heggem, Illian, Kabarec, Schersten, and Zuckert

 

NAY:              None

 

ABSTAIN:    None

 

ABSENT:      Salter 

 

                        MOTION CARRIED.

 

 

 

 

 

TREASURER’S REPORT

 

Operating Fund Treasurer’s Report and Warrant

 

Treasurer Illian moved, seconded by Trustee Kabarec, that the Operating Fund Treasurer’s Report for the month ending March 31, 2006, be received and filed for audit and that Operating Fund Warrant #10 for the month of April 2006 in the amount of $360,890.48 be approved and authorized for disbursement.  The results of the roll call vote were:

 

AYE:               Barnes, Heggem, Illian, Kabarec, Schersten, and Zuckert

 

NAY:              None

 

ABSTAIN:    None

 

ABSENT:      Salter 

 

                        MOTION CARRIED.

 

 

PRESIDENT’S REPORT

 

Correspondence

 

None.

 

Appointment of Compensation Committee

 

Trustees Heggem and Zuckert will serve on the Compensation Committee.  A meeting will be held prior to May 10, 2006.

 

 

DIRECTOR’S REPORT

HH

HVAC Update

 

Director Armstrong provided an update on the HVAC project.

 

 

 

 

 

Insurance Update

 

The District has not received notification of the possible increase in its insurance premium, due to the higher than anticipated appraisal of property.   

 

The District will make several changes that were recommended by Hartford Insurance Company’s loss control specialist.  At an initial cost of approximately $2,000.00, it will institute and keep records regarding an annual program of preventative maintenance for the electrical system. 

 

E-Mail Notification of Overdue Materials

 

The District will institute a program of e-mail notification of overdue materials and availability of reserved items.

 

Proposed Budget

 

During the regular May meeting, the Trustees will discuss the proposed budget for the fiscal year beginning on July 1, 2006.  Questions should be referred to Director Armstrong prior to the meeting.

 

Proposed Revisions to the Long Range Plan

 

During a future meeting, the Trustees will discuss proposed revisions to the long range plan. 

 

Property Tax Assessment Appeals

 

The Trustees discussed information regarding property tax assessment appeals.

 

Consideration of Issues Regarding Property Located in Palatine Township and Served by the Barrington Area Library

 

On April 18, 2006, representatives of this Library District will meet with representatives of the Barrington Area Library to discuss issues regarding property located in Palatine Township and served by the Barrington Area Library.

 

 

 

 

Calendar

 

May 10, 2006                         Board Meeting

June 14, 2006                         Board Meeting

July 12, 2006                          Board Meeting

August 9, 2006                      Board Meeting

August 30, 2006                    Special Board Meeting

 

 

POLICY COMMITTEE

 

No report.

 

 

NSLS REPRESENTATIVE

 

No report. 

 

 

FRIENDS REPRESENTATIVE

 

Director Armstrong reviewed recent allocations made by the Friends of the Library, especially generous gifts for a new van and Summer Reading Club tee shirts.

 

 

FOUNDATION REPRESENTATIVE

 

The Library Foundation earned more than $800.00 during their recent fund raising bus trip.

 

The Foundation is planning two future events, one for late summer, and another possibly for the fall.

 

 

UNFINISHED BUSINESS

 

None.

 

 

NEW BUSINESS

 

Director Armstrong discussed alternative ways to provide service to the North Hoffman Estates area near the Freeman Road Branch.  He discussed difficulties in the utilization of the existing bookmobile.  The District could investigate provision of an additional bookmobile or a stationary trailer.  Upon consideration of these and other options, the staff will present its recommendations to the Board.  This will be an agenda item for the regular meeting in May.

 

Trustee Barnes plans to attend the May 13, 2006, NSLS event, “Financial Workshop for Library Trustees”.

 

 

ADJOURNMENT TO EXECUTIVE SESSION

 

Trustee Kabarec moved, seconded by Trustee Schersten, to adjourn to executive session at 8:15 p.m., for the purpose of discussing the purchase or lease of real property.  The results of the roll call vote were:

 

AYE:               Barnes, Heggem, Illian, Kabarec, Schersten, and Zuckert

 

NAY:              None

 

ABSTAIN:    None

 

ABSENT:      Salter

 

MOTION CARRIED.

 

 

RECONVENE TO PUBLIC SESSION

 

Acting President Kabarec reconvened the regular meeting at 9:50 p.m.

 

 

ADJOURNMENT

 

Acting President Kabarec adjourned the meeting at 9:52 p.m.

 

 

 

 

 

____________________                                                        ____________________

President                                                                               Secretary